Examinations

Controller of Examinations:

                      Ms. V. Ramya
                      Asst. Professor
                      Department of Food Service Management & Dietetics

Deputy Controller of Examinations:

                      Dr. N. Sivapriya,
                      Assistant Professor,
                      Department of Computer Applications




Testing & Evaluation

    The evaluation of a students in a particular course is based on her performance both in the

  • Continuous Internal Assessment (CIA) and

  • The End Semester Examinations (ESE). 

    A student has to pass the CIA and ESE separately to complete a course work. 

COMPONENTS OF CIA:

      Rule on the conduct of the CIA components, the basic requirements for the students to appear for the End Semester Examinations are outlined below:

  1. CIA is mandatory for all students.

  2. A student is expected to attempt all the CIA components, Library referencing and appear for Mid Semester Examinations and Model Examinations to acquire minimum CIA. The following are the distribution.

DISTRIBUTION FOR CIA MARKS

Components

Under Graduate

Post Graduate

 Assignment

5 Marks

5 Marks

 Two Centralized Tests
 (Mid Semester & Model Examinations) 

 2 *5 Marks = 10 Marks 

 2 *5 Marks = 10 Marks 

 Seminar

5 Marks

5 Marks

 Library

5 Marks

5 Marks

 Total

25 Marks

25 Marks

        The various assignment Components could be Quiz (written / objective), Snap Test, Viva – Voce, Seminar, Listening Comprehensions, Reading Comprehension, Problem Solving, Map Reading, Group Discussion, Panel Discussion, Field Visit, Paragraph / Essay Writing, Open Book Test, Library Record, Writing Composition, Case Study, Online Test, etc.
        As a special consideration, students who publish papers in journals would be exempted from one of the assignment Components in one of the papers. 

Library Record

        Students of all (UG, PG and M.Phil.) Programmers have to spend a minimum of 20 / 25 hours (for UG / PG, M.Phil.) with 45 minutes duration of each session in the College Library in a Semester and maintain a record for the same. Based on the number of hours accumulated in the library record, the distribution of 5 marks will be awarded as shown below by the faculty which will be given to all the courses of the given semester.
 
        Students must swipe their ID cards at the entrance of the library when they enter and exit the library. The cumulative time they spend in the library is automatically calculated.

Mark Distribution for Library Hours

Marks

5

4

3

2

1

 UG Hours

20

19 – 15

14 – 10

9 – 5

4 – 1

 PG Hours

25

24- 21

20 – 15

14 – 11

10 – 5

 M.Phil. Hours

25

24 – 21

20 – 15

14 – 11

10 – 5

 PRACTICAL EXAMINATION COMPONENTS

The components for the Continuous Internal Assessment in the practical (for both UG & PG) are as follows:

 Observation Note

 5 Marks

 Record Note

 10 Marks

 Continuous Performance in Practical

 10 Marks

 Model Test

 15 Marks

 Total

 40 Marks

 *Practical Examination Components for Field Work and Internship will vary.

INTERNAL TESTS

          There will be two centralized Internal Tests, for each course in a semester. Each test will be of three hours duration. 

(i) Absentees for Internal Tests:

           Students who absent themselves for either of the two tests or both will lose the marks for the respective test or tests. However, if a student is not able to write the Internal Test I because of her participation in an important event related to NCC, NSS or Games / Sports representing the College, the student has to get the prior permission from the Principal through the proper channel and submit the same to the Office of the Controller of Examinations. Retest request should be submitted to the COE’s Office of the completion of I Internal test. Applications submitted after the deadline will not be considered for retest.  There is no retest for Internal Test II.

Consolidation of CIA

            Consolidation of CIA marks should be done in the department within five days after the Second Internal Tests. CIA mark statements are sent to the Office of the Controller of Examinations after being acknowledged and signed by the students. Changes cannot be made in the mark statements, once they are submitted to the COE’s Office. If a student fails to get the passing minimum in CIA in a particular course, she can improve the CIA in the subsequent semesters, however, she is eligible to appear for the ESE in that course.

CIA IMPROVEMENT RULES (To reappear in CIA)

             CIA can be cleared by improving the CIA marks in the subsequent semesters for a maximum of 3 courses. If a student has 4 or more courses for CIA improvement, she can clear them only after the completion of the programmer. To clear CIA, students have to submit an application form to the COE’s office within 20 days from the date of results published. 
             Students who have any grievance or complaint with respect to CIA, can appeal to the Grievance Appeal Committee for redressal.

QUESTION PAPER PATTERN

(i)UG DEGREE

 SECTION A           (20*1=20 MARKS)

SUB DIVISIONS

UNIT I

UNIT II

UNIT III

UNIT IV

UNIT V

 Choose The Best Answer

1

1

1

1

1

 Fill In The Blanks

1

1

1

1

1

 True or False

1

1

1

1

1

 Answer in 1or 2 Sentences

1

1

1

1

1

 Total

4

4

4

4

4

SECTION B (5*5=25 marks)

Answer ALL the questions.
One question from each unit with “either or” pattern.

SECTION C (3*10=30 marks)

Answer Any THREE questions. One question from each unit.

(ii)PG & M.PHIL DEGREE
SECTION A (10*2=20 marks)

Answer ALL the questions. Descriptive Questions.

SECTION B (5*5=25 marks)

Answer ALL the questions.
One question from each unit with “either or” pattern.

SECTION C (3*10=30 marks)

Answer any THREE questions. One question from each unit.




Shortage of Attendance (Condonation)

Percentage of Attendance

Particulars

 75% and above

 Eligible to write End Semester Examination

 65% to 74%

 College Condonation

 50% to 64%

 Principal Condonation (Medical Certificate has to be   produced)

 Below 50%

 Not eligible to write ESE

  • Condonation is granted by the Principal on the basis of recommendation of the Staff Council and the facts of every individual case. If the condonation is not sanctioned  for some reason, the candidate cannot appear for the particular End Semester examination; but she is eligible to write the papers in the subsequent End Semester Examination.

  • Students who have not earned 50% of attendance during the first semester cannot continue the Programme in the second semester and they may apply for re-admission to the Programme in the next academic year. 

  • Students who have not earned 50% of attendance in the II / III / IV / V / VI semester, are not eligible to appear for the end semester examination. They shall re-do the semester after the completion of the programme. However they can write the arrear papers if any.

  • While re-doing the Semester, the candidates should follow only the syllabus in force for the respective Semester. 

  • For re-doing the Semester, the candidate has to apply, through the Principal in the prescribed form available in the College office, atleast one month before the commencement of the semester concerned. 

  • A student can have at the most two break semesters for UG and one for PG during the entire period of the course.




End Semester Examination (ESE)

  • All those students who have put in the required number of days of attendance are eligible to appear for the ESE irrespective of whether they have passed in the CIA or not. They have to pay the examination fees for all the current courses and the arrear course, if any, and submit the application form before the due date, specified for the purpose. For any reason the dates will not be extended. Hall tickets will be issued only for those who have paid the fees. 

  • The question papers for the ESE for all courses of the UG and PG programmes will be set for 75 marks and 60 marks for theory and practicals respectively. 

  • The students must bring the Hall Ticket and their College ID card to every session of the End Semester Examinations for verification. 

  • Students can bring only ordinary Scientific / Engineering calculators into the Examination Hall. They can the mathematical, statistical or any other Table, (if required) provided by the College during the ESE. 

       Students are not allowed to bring programmable calculators / mobile phones or any other electronic communication devices or unwanted materials into the examination hall.

GRIEVANCES REGARDING END SEMESTER EXAMINATIONS QUESTION PAPERS 

     If there is any problem in the question paper, students have the provision of filing their grievances in a prescribed form available with the Chief Superintendent and the filled-in form must be submitted within two hours of completion of the examination. The grievances are then forwarded to the respective Head of the Department and she would seek the opinion / comments of the subject teacher. The Head of the Department will give her comments on the teacher’s response to the grievances.  If the HOD is not available for any reason, then the next senior teacher of the Department would take up this responsibility.

END SEMESTER EXAMINATION ARREARS

       Students, who fail in any courses (s) in the End Semester Examinations, can appear for those courses (s) in the subsequent End Semester Examinations. However candidates who have arrears in practical shall be permitted to take their arrear practical examination only along with the regular practical examination in the next respective semester.




Disciplinary Action for Malpractice

          Malpractice by students during the Internal Tests and End Semester Examinations will be viewed seriously. All reported cases of malpractice during Internal Tests, End Semester Examinations in Theory and Practicals, Project Viva-voce, Field Work, Internship etc., will be referred to the Examination Committee. The Committee will enquire the candidate in the presence of her parent /s and take an appropriate decision regarding the punishment to the candidate. The decision taken by the Examination Committee will be final and binding. Students, found guilty of malpractice, will be debarred from writing three consecutive End Semester Examinations immediately following the one in which they were caught for malpractice.




Non Submission of Project / Dissertation

        All postgraduate students will submit their Project Reports at the end of the final semester, as part of their curriculum requirements. For any valid reason, if a student is not able to submit her Project report, she will be given special extension period of one month for submitting it. In such cases, the entire expense for conducting a separate vive-voce will be borne by the student. Otherwise, she can appear for the viva-voce at the end of the subsequent academic year.




ESE Valuation

               Central Valuation of answer scripts is followed. For all UG programmes, there will be double valuation – the first valuation is done by the Board of Internal Examiners consisting of teachers who teach the courses and the second valuation is done by the Board of External Examiners consisting of teachers from other Colleges and Universities nominated by the Controller of Examinations. If the marks of the two valuations agree within the prescribed margin, the average marks will be taken as final marks. In cases, where the difference between the first and second valuations is more than the prescribed margin, a third examiner will value such scripts and the average of the two nearest marks will be taken as the final score. If one of the marks stands exactly in midway between the other two, then that mark is taken as the final marks.




Tatkal System

          Students who urgently need marks statements, consolidated mark statement and transcript to pursue higher studies or to apply for jobs can avail tatkal system and can get the required certificates within 24 hours.
Fee for Mark Statement                      : Rs. 1000/-
Fee for Transcript                               : Rs. 500/-




ESE Revaluation

Revaluation is allowed in UG / PG programmes as per the following guidelines.

  • A candidate can apply for revaluation of courses of the current semester.

  • Students should apply for revaluation in the prescribed form available in the Controller’s Office through the HOD within 15 days of the publication of the results.

  • Those candidates who have failed but secured more than 50% of the passing minimum can apply for revaluation with or without getting the transparency of the answer scripts.

  • Those candidates who have passed the external examination and those candidates who have failed in the external examination but secured less than 50% of the passing minimum in it, can apply for revaluation provided they get the transparency of the answer scripts and the recommendation of the HoD based on her evaluation of the transparency.


Fee for Transparency              : Rs. 400/-
 
Fee for Revaluation                : UG - Rs. 500/- PG - Rs. 600/-

M. Phil – Rs. 700/-

 

No application for revaluation will be taken up for consideration if it is not duly recommended by the Head of the Department concerned.




COE Annual Report

  • Central valuation was conducted during the period of
         18.12.2020 to 23.12.2020 for II year students, 04.01.2021 to 30.01.2021 for I year students
         10.04.2021 to 17.04.2021 (even) for the both internal and external members.

  • A meeting was conducted with Chairman of each board for conducting the central valuation.

  • Result passing board meeting was conducted along with the report of conduct of examination on 10.02.2021 for the odd semester and 22.04.2021 for the even semester.

  • 99.79 percentage of results (2614 / 2622 Students) produced in the Undergraduate programmes and 98.92 percentage of results (551 / 557 Students) produced in the postgraduate programmes in the academic year 2020-2021 (Odd).

  • 99.53 percentage of results (2586 / 2598 Students) produced in the Undergraduate programmes and 100 percentage of results (555 / 555 Students) produced in the Postgraduate programmes in the academic year 2020 – 2021 (Even)

  • 239 students completed their postgraduate programmes.

  • Instant examinations were conducted on 21.06.2021 for Even Semester based on student’s need.

  • Infrastructures for storing the current semester answer booklet were established.

  • Mark sheets were issued to the college office in the month Last week of January and First week of August for odd and even semester respectively.

  • Two programmers were recruited and one programmer resigned.

  • A report of the results including class obtained were prepared as per the University format and sent to the Bharathidasan University for getting the Provisional Certificate.

  •  239 Provisional certificates yet to receive from the university.